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Collecting Sub-supplier Information with Sub-supplier Intake

The Sub-supplier Intake feature allows you to collect information about your supplier’s sub-suppliers through a manual request.

This helps you:

  • Keep your supply chain up to date
  • Add new sub-suppliers to your account
  • Update information about existing sub-suppliers

What is Sub-supplier Intake?

When creating a manual request, you can choose to ask your supplier not only for documents, but also for:

  • New sub-suppliers
  • Updates to existing sub-suppliers
  • Product-specific sub-supplier information

Your supplier fills in the requested details directly in the platform, and you can review and decide what to add to your account.

How to send a Sub-supplier Intake request

Step 1: Start a Manual Request

Go to Requests → New request

Step 2: Enable Sub-supplier Intake

During setup, switch Sub-supplier intake to Yes.

You can also make the intake product-specific.

For example, you can request sub-suppliers that only supply cherries.

Step 3: Choose the columns

Select which information your supplier must provide.

Some fields are fixed (such as Name or GGN), but you can add others like:

  • Region
  • Address
  • Identifiers

You can also add a message to clarify your request.

Step 4: Send the request

Complete the remaining steps and click Send request.

What does the supplier see?

Your supplier receives a structured table to complete.

If they have a Free or Pro Agriplace account, they can:

  • Add sub-suppliers directly from their account
  • Select data from dropdown menus

This reduces errors and ensures consistent information.

Reviewing the intake

Once your supplier submits the intake, you can review it.

For each listed sub-supplier, you can:

  • Enable Create new supplier to add it to your account
  • Match it to an existing organisation
  • Request missing information

Asking for updates

If information is incomplete:

  1. Click Mark supplier review as complete → Complete & process
    • After this step, the intake table cannot be edited directly.
  2. Click Ask for an update
    • Add a message explaining what is missing
    • Send the update request

When your supplier resubmits the information, the system may suggest matching it to an existing organisation in your account. You can then confirm and update the existing record.

What happens when you mark the review as complete?

  • Selected sub-suppliers are created in your account
  • They become fixed in the intake overview
  • Further updates are handled through the update process

If documents are submitted for sub-suppliers, they will automatically be linked to the relevant product (if product-specific intake was selected).

The Sub-supplier Intake feature makes it easier to maintain a complete and accurate supply chain structure without manual re-entry.

If you have questions, contact the Support team.