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Database Connections

Overview

Simvia is connected to multiple external certification databases. These connections allow the platform to automatically retrieve public certification data and generate database extract documents in your account.

This reduces the need for manual document uploads and ensures that certification information remains up to date and visible across your supply chain.

By connecting certification databases, Simvia helps companies maintain a clearer overview of supplier certifications and compliance status.

Why Database Connections Are Important

Managing supplier certifications manually can be time-consuming and prone to outdated information. Database connections automate this process by retrieving certification data directly from official sources.

Using database connections provides several benefits:

  • Automatic retrieval of certification data
  • Reduced need for manual document collection
  • Improved visibility of supplier certification status
  • Better monitoring of compliance across the supply chain

To maximize the benefits, it is recommended to add as many supplier identifiers as possible, such as GGN, QS ID, or FSSC COID.

When identifiers are available, Simvia can automatically retrieve certification data from supported databases.

Available Database Connections

Simvia currently supports several certification databases. Each connection requires a specific identifier that allows the platform to retrieve certification information.

GLOBALG.A.P.

GLOBALG.A.P. is a widely used certification standard in agricultural supply chains.

Required identifiers

  • GGN
  • GGL
  • CoC

Documents that may be generated

  • Database extract IFA
  • Database extract GRASP
  • SPRING Audit Report
  • GLOBALG.A.P. add-ons
  • AH-DLL Grow
  • Beter voor Natuur & Boer
  • SIZA Environmental
  • TR4 BioSecurity
  • Biodiversity add-on
  • Food Safety Modernization add-on
  • SPRING add-on

Users can check GLOBALG.A.P. status by opening an organisation and navigating to the GLOBALG.A.P. tab, or by reviewing generated documents in Documents.

FSSC 22000

FSSC 22000 is a globally recognized food safety certification scheme.

Required identifier

FSSC 22000 COID

Example format:

FSSC COID [XXX-0-0000-000000]

Data retrieved may include

  • Name of the certified organisation
  • Certificate valid from date
  • Certificate valid to date
  • Official certificate number
  • GFSI recognised status
  • Certificate status
  • Multisite indicator
  • Food chain category

QS

QS is a certification system used primarily in the German food supply chain.

Required identifier

QS Location ID

Data retrieved may include

  • Certificate scope
  • Certificate status
  • Daily delivery status

PlanetProof

PlanetProof is a sustainability certification used mainly in the Netherlands.

Required identifier

PlanetProof registration number

Documents generated

  • PlanetProof database extract

BRCGS

BRCGS is a global food safety certification used by many manufacturers and retailers.

Required identifier

BRCGS Site Code (7 digits)

Documents generated

  • BRCGS database extract

BioC

BioC is a certification database used for organic and sustainability related certifications.

Required identifier

BioC registration identifier

Documents generated

  • BioC database extract

How to Find Database Extract Documents

Database extract documents can be viewed directly within Simvia.

To find them:

  1. Go to Documents → Supplier documents
  2. Use the filter Document type contains "Database extract"

Alternatively, certification information may also be visible directly on the organisation page under the relevant database connection tab.

GLOBALG.A.P. Private Bookmarking

If your organisation has a GLOBALG.A.P. Private Bookmarking account, additional certification data can be retrieved.

Examples include:

  • Tesco Nurture
  • GRASP status details
  • AH add-on
  • SIZA add-ons
  • Additional GLOBALG.A.P. add-ons

To activate this connection:

  1. Go to Company settings → Connections
  2. Enter your Private Bookmarking credentials

Support

Database extracts help maintain accurate certification oversight without repeatedly requesting documents from suppliers.

If you need assistance setting up a connection, contact support@simvia.com