How to Complete a Sub-supplier Intake Request

Sometimes your customer may ask you to provide an overview of your sub-suppliers. This is done through a Sub-supplier Intake request.

This guide explains how to complete that request.

Step 1: Open the request

When you open the request from your email, you will see:

• Who is requesting the information
• Your organisation name
• The due date
• An optional message from your customer

You can also send a message back if you need clarification.

Step 2: Add your sub-suppliers

Scroll down to the intake table. This is where you provide information about your sub-suppliers.

You have three ways to fill it in:

Option 1: Add from your Agriplace account

If you have an Agriplace account:

• Click Add from your account
• Select your sub-suppliers
• Their information will automatically populate the table

This is the fastest and most accurate method.

Option 2: Fill in manually

If you do not use Agriplace, you can manually complete the table fields.

Provide as much information as possible, such as:

• Organisation name
• Country
• Region
• Identifiers (GGN, GLN, CoC, etc.)

If you enter a valid identifier like a GGN, the system may automatically retrieve organisation details from connected databases.

Option 3: Upload via Excel

If you have many sub-suppliers:

1. Click Excel template
2. Download the template
3. Fill in the required columns
4. Upload the completed file

The data will be added to the table automatically.

Step 3: Review your entries

Check that:

• All required fields are completed
• Identifiers are correct
• Product-specific information is included if requested

If your customer requested sub-suppliers for a specific product, make sure only the relevant suppliers are included.

Step 4: Attach additional documents (optional)

You can scroll down to upload supporting documents if needed. This is optional unless specifically requested.

Step 5: Submit the request

Once everything is completed:

1. Click “I’m done and ready to submit”
2. Add an optional message
3. Click Submit request

After submission, the request is sent back to your customer for review.

Important to remember

• You can partially complete the intake and return later before submitting.
• After submission, you cannot edit the intake unless your customer sends it back for an update.
• Providing accurate identifiers improves data accuracy and reduces follow-up questions.

Completing the Sub-supplier Intake correctly ensures smooth collaboration and keeps supply chain information up to date.