Sharing Documents Through your Public Profile

Public Documents

Public documents allow you to share key certificates and files with connected organisations automatically. This reduces repetitive document requests and keeps information easily accessible within the platform.

When you publish documents on your Public profile, linked organisations can view and retrieve them without sending a request.

Why use Public Documents?

Benefits for suppliers

• Fewer incoming document requests

• Documents are shared automatically once published

• Less manual document handling

Benefits for buyers

• Immediate access to available supplier documents

• No need to request documents that are already published

• Faster document review process

How to add Public Documents

To upload or share documents publicly:

1. Go to Account settings → Public profile → Public documents

2. Choose one of the following options:

   • Upload document to add a new file

   • Add from own documents to reuse a document already stored in your account

Once uploaded, the document becomes visible to organisations that are connected to you.

How to view Public Documents from suppliers

You can access public documents shared by your suppliers in two ways:

• Via Dashboard → My tasks → Review public documents

• Via the organisation page under Documents → Public documents

Public documents can be reviewed and stored in your account if needed.

Keeping documents up to date

Maintaining updated public documents helps avoid repeated requests and ensures accurate information.

• Replace documents when they expire

• Upload new versions when changes occur

• Remove outdated or incorrect files

Best practice

• Keep your public documents up to date

• Only publish documents that can be shared within your network

• Use public documents to reduce manual requests and improve efficiency

Sharing documents through your Public profile helps streamline collaboration, reduce manual work, and keep your supply chain information organised.