---
title: Understanding the AI Document Scanner
description: Learn how the AI Document Scanner automatically extracts key information from uploaded documents to simplify document management and compliance checks.
---
[Skip to content](https://helpcenter.simvia.com/knowledge-base/understanding-the-ai-document-scanner#main-content)
English
Show submenu for translations
[](https://helpcenter.simvia.com/knowledge-base?hsLang=en)
Open main navigation
Close main navigation
- English
Show submenu for translations
This is a search field with an auto-suggest feature attached.
- There are no suggestions because the search field is empty.
1. [Help Center](https://helpcenter.simvia.com/knowledge-base?hsLang=en)
2. [Supply Chain Approval (SCA)](https://helpcenter.simvia.com/knowledge-base/supply-chain-approval-sca?hsLang=en)
3. [Documents](https://helpcenter.simvia.com/knowledge-base/supply-chain-approval-sca?hsLang=en#documents)
# Understanding the AI Document Scanner
Our **AI Document Scanner** is designed to streamline document management by automatically extracting key information from uploaded files. This reduces manual data entry, improves consistency, and speeds up the review process.
---
#### Document Data Extraction
The AI automatically reads supported documents and pre-fills essential metadata.
### Supported Documents
More than **70 document types** are currently supported, and coverage continues to expand. Some document types may not yet be included.
### Automatically Extracted Fields
For supported documents, the AI can pre-fill:
- About (organisation)
- Document type
- Expiry date
- Valid from date
- Products (where available)
The extracted data appears directly in the document view for review and confirmation.
---
#### Social Compliance Documents
For social compliance certificates and audit reports, the AI extracts additional compliance-related details, including:
- Audit scheme & standard (e.g. SMETA 4-pillar)
- Audit type (Announced / Unannounced / Partial / Full)
- Grade or audit result (e.g. Platinum, Fully compliant)
- Number and types of non-conformities (where applicable)
After extraction, the system automatically checks this information against your configured requirement rules and flags potential compliance gaps.
---
#### Product Specifications
When uploading product specifications or technical data sheets, the AI can detect and extract:
- Supplier Product ID (article number)
*(Matched to your product portfolio if already known)*
- Supplier Product Name
- Allergens (based on the EU allergens list)
- Complete ingredient list
- Nutritional values (e.g. energy, fat, salt per 100g)
This helps structure product information consistently and reduces manual entry.
---
#### How It Works in Practice
When uploading documents (single or bulk) or reviewing supplier submissions:
1. The AI scans the document.
2. Relevant metadata is extracted automatically.
3. The extracted data is displayed in the document view.
You can review and adjust the information if needed.
A **purple AI icon** indicates that data was extracted automatically.
- If you edit and save the document, the AI icon disappears.
- If the extracted information is correct, no changes are required — you can submit the document as is.
---
By combining automated extraction with rule-based compliance checks, the AI Document Scanner helps you manage documents more efficiently while maintaining control over data accuracy.
- [Getting Started](https://helpcenter.simvia.com/knowledge-base/getting-started?hsLang=en#main-content)
- [About Simvia](https://helpcenter.simvia.com/knowledge-base/getting-started?hsLang=en#about-simvia)
- [Navigating the Platform](https://helpcenter.simvia.com/knowledge-base/getting-started?hsLang=en#navigating-the-platform)
- [Account & Access](https://helpcenter.simvia.com/knowledge-base/getting-started?hsLang=en#account-access)
- [Supply Chain Approval (SCA)](https://helpcenter.simvia.com/knowledge-base/supply-chain-approval-sca?hsLang=en#main-content)
- [Dashboard](https://helpcenter.simvia.com/knowledge-base/supply-chain-approval-sca?hsLang=en#dashboard)
- [Compliance Overview](https://helpcenter.simvia.com/knowledge-base/supply-chain-approval-sca?hsLang=en#compliance-overview)
- [Organisations](https://helpcenter.simvia.com/knowledge-base/supply-chain-approval-sca?hsLang=en#organisations)
- [Products](https://helpcenter.simvia.com/knowledge-base/supply-chain-approval-sca?hsLang=en#products)
- [Requests](https://helpcenter.simvia.com/knowledge-base/supply-chain-approval-sca?hsLang=en#requests)
- [Documents](https://helpcenter.simvia.com/knowledge-base/supply-chain-approval-sca?hsLang=en#documents)
- [Requirements](https://helpcenter.simvia.com/knowledge-base/supply-chain-approval-sca?hsLang=en#requirements)
- [PPWR](https://helpcenter.simvia.com/knowledge-base/ppwr?hsLang=en)
- [Sustainability Risk Assessment (SRA)](https://helpcenter.simvia.com/knowledge-base/sustainability-risk-assessment-sra?hsLang=en)
- [Connections](https://helpcenter.simvia.com/knowledge-base/connections?hsLang=en#main-content)
- [Certification Databases](https://helpcenter.simvia.com/knowledge-base/connections?hsLang=en#certification-databases)
- [Laboratory Integrations](https://helpcenter.simvia.com/knowledge-base/connections?hsLang=en#laboratory-integrations)
- [Updates](https://helpcenter.simvia.com/knowledge-base/updates?hsLang=en#main-content)
- [Release Notes 2026](https://helpcenter.simvia.com/knowledge-base/updates?hsLang=en#release-notes-2026)
- [Release Notes 2025](https://helpcenter.simvia.com/knowledge-base/updates?hsLang=en#release-notes-2025)
[](https://www.simvia.com/)
Copyright © 2026, Simvia