---
title: When and How to Use Spot Buy Organisations
description: Learn what Spot Buy organisations are, when to use them, and how they affect document requests, requirement rules, and compliance tracking.
---
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# When and How to Use Spot Buy Organisations
The **Spot Buy** function is designed for one-time suppliers or documents that you do not want to track long term.
It allows you to register an organisation or document without activating automatic compliance monitoring.
Organisations marked as **Spot Buy**:
- Do not trigger automatic document requests
- Are excluded from regular requirement rules
- Are only visible when filtering on *Spot buy
*
---
### When to use Spot Buy
Use Spot Buy when:
- You work with a supplier only once
- You need to store a document for reference
- You do not want ongoing compliance tracking
This keeps your main supplier list clean and focused on active partnerships.
---
### What happens when you mark an organisation as Spot Buy?
If you convert an existing organisation to Spot Buy, the system will automatically:
1. Convert all related documents into Spot Buy documents
- You will first see a confirmation pop-up listing the affected documents.
2. Remove all requirement rules for that organisation
- Spot Buy organisations should not generate automatic requests.
3. Automatically label all future documents for this organisation as Spot Buy
---
### Reviewing Spot Buy documents
When reviewing a Spot Buy request:
- The order reference is automatically added to the document.
- The “Spot Buy document” toggle is enabled by default.
- The “About” field is optional to simplify the process.
---
### Important
Spot Buy organisations are hidden from your standard organisation view unless you apply the **Spot Buy filter**.
This ensures that temporary suppliers do not interfere with your regular compliance monitoring.
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